Employment letter translation, certified for USCIS and employers
An employment letter confirms your position, dates and salary, and it is asked for in work-based petitions, experience verification and sponsor cases. It is translated in full, letterhead to stamp, with a signed certificate of accuracy.
Upload the document
A photo from your phone or a PDF. Both sides if there are notes on the back.
See the price
From $23.70 per document, certification included. Nothing is charged until you confirm.
Receive the certified PDF
In your account on the day agreed, ready to attach to your USCIS packet.
Two documents or ten, the same rules: price by word count, one file back.
Order NowLetterhead, position, salary, stamp
The letter is short, but its parts are what the reader checks: who issued it, on what date, under what reference number, what the job title was and what the salary is. Each is translated as printed.
Job title literal
Titles are translated word for word, with the original in brackets when there is no direct equivalent. A title is not upgraded to match a US role.
Dates and reference numbers
The letter date, the outgoing number and the employment period are converted to the US format and kept visible.
Salary in the original currency
Amounts stay in rubles or hryvnias with the currency named. No conversion to dollars is made or implied.
Letterhead and stamp
The company details from the letterhead, the registration numbers and the stamp are translated or described.
HR letter or income certificate, which do you need translated
Two documents are commonly called an employment letter: a letter from the employer confirming your position and salary, and an official income certificate on a tax form. They look different, and both are translated in full.
Employment letter from HR
Most common request- One page on company letterhead with a date, an outgoing number, a signature and usually a stamp
- Your position, the start date, the salary and sometimes duties or the reason the letter was issued
- The letterhead, the body, the signature block and the stamp are translated
- Asked for by USCIS in work petitions and sponsor cases, by consulates and by new employers
Send a scan or photo of the whole page, letterhead and stamp included.
Income certificate on a tax form
Numbers by month- A printed form in table layout, from the employer or downloaded from a tax portal with an electronic signature
- Monthly income by code, tax withheld, the employer's registration numbers and your tax ID
- Every cell, header and code is translated; amounts stay in the original currency
- Asked for by consulates for visa proofs and by offices checking income rather than position
Send the original PDF or a straight-on scan so the table stays readable.
The whole page, not only the salary line
Same layout as the original
Header, body, signature block and footer sit where they do in the original, so a reader can hold the two pages side by side.
Signatory's name and title
The name and title of the person who signed, and the accountant's line if there is one, are translated so the reader knows who vouched for the letter.
Handwritten dates and remarks
A handwritten outgoing number, date or note added by the office is translated and marked as handwritten.
Duties, if listed
When the letter lists duties, each is translated literally in the same order, because that list is what an experience letter is read for.
One translation, accepted where you need to file
The same certified file works for immigration, courts, universities and employers. Say who it is for when you order and the certificate is worded for that office.
USCIS
Green card, citizenship and asylum filings. Certification statement on every page set.
Immigration courts
Same certified translation, laid out page by page so the clerk can compare it with the original.
Universities and WES / ECE
Admissions offices and credential evaluators get the certified English file with the original attached.
Employers and licensing boards
HR departments get the translation with the certificate, ready to attach to an application.
From a photo on your phone to a certified PDF
Upload and confirm
Send the document, check the page count and the date, pay by card.
A native speaker translates
One certified native-speaking translator per order. The original is read by a person, not a machine.
Names and dates are checked
Every name is compared with your passport spelling, every date and number with the original.
Delivered as one PDF
Translation, signed certificate and a copy of the original in one file, in your account.
From $23.70 per document. Certification included.
The price is based on word count. A certificate, passport or letter is usually the minimum. You see the exact price and delivery date right after upload, before you pay, and it does not change afterwards.
Price My DocumentEmployment letter translation, the questions we hear most
Can this be used as an experience letter for a work petition?
It is a certified translation of what the employer wrote; if the letter lists duties and dates, those are in the translation. What the letter must contain is set by the petition, so check that before asking the employer.
Do you translate the letterhead and the registration numbers?
Yes. The company name, address, registration numbers and the stamp are translated or described, because they show who issued the letter.
The letter has no stamp. Is that a problem?
Not for the translation; we translate what is there and note that there is no stamp. Some offices want a stamped letter, so ask the office first.
Will USCIS accept this translation?
It follows what USCIS asks for: the whole document in English plus a signed statement that the translator is competent and the translation is complete and accurate. Every order includes that statement, signed and dated by the translator.
How much does it cost and how fast is it?
From $23.70 per document, certification included. A one-page document is usually ready the next business day; the date is confirmed before you pay.
Twenty document types, two languages
Each document and each language has its own page with its own specifics and price. Something else? Upload it and we quote it by hand.
Civil statusBirth certificateThe first document in almost every immigration packet. Translated in full by one translator, with the signed certificate of accuracy USCIS asks for, and names spelled the way your passport spells them.Learn more
Civil statusMarriage certificateThe document that proves the marriage behind a spousal petition, a joint filing or a surname change. Translated in full by one translator, with both spouses' names spelled as in your passports and a signed certificate of accuracy in the same PDF.Learn more
Civil statusDivorce certificateProof that an earlier marriage ended is required in most spousal and family cases. Whether you hold a registry certificate or a court decision, it is translated in full by one translator, with a signed certificate of accuracy in the same PDF.Learn more
Civil statusDeath certificateNeeded to prove that a marriage ended, to file as a widow or widower, or to settle an estate and insurance abroad. Translated in full by one translator, with a signed certificate of accuracy in the same PDF.Learn more
IdentityPassportA foreign passport is bilingual on the data page, but the visas, border stamps and handwritten notes are not. We translate the pages that carry text, count only those pages, and deliver a signed certificate of accuracy in the same PDF.Learn more
IdentityInternal passport / ID cardThe internal passport is where the address history, marital status and children of a citizen are recorded, and USCIS forms ask about all three. We translate the pages with entries, count only those, and sign the certificate of accuracy.Learn more
IdentityDriver's licenseA license is two sides of a card: personal data on the front, categories and dates on the back. Both are translated on one page, with your name as in your passport and the categories kept as printed, not converted to US classes.Learn more
EducationDiplomaCredential evaluators want a literal translation of the diploma, not an opinion about what the degree equals in the US. That is what you get: the exact title, the qualification line, the numbers and seals, with a signed certificate of accuracy.Learn more
EducationTranscript / diploma supplementThe supplement is where the evaluator spends most of the time: every course, every grade, every hour. It is translated line by line, with grades and scales kept as printed, with the translator's signed certificate attached.Learn more
EducationSchool certificateThe secondary school certificate and its grade sheet are the first thing a college, a community college or an evaluator asks for. Both are translated with the subjects and grades exactly as printed, and a signed certificate of accuracy.Learn more
LegalPolice clearance certificateA certificate of no criminal record is asked for in green card, adjustment and consular cases, and it goes stale quickly. It is translated in full, including the apostille and the electronic signature block, with a signed certificate of accuracy.Learn more
IdentityMilitary IDUSCIS and consular officers ask about military service, and the military ID booklet is the document that answers. We translate every page that carries an entry, list the blank ones, and sign the certificate of accuracy.Learn more
Work & financeWork record bookThe work record book is your employment history in one booklet: every hire, transfer and dismissal with the order number and the employer's stamp. It is translated entry by entry, with only filled pages counted, and a signed certificate of accuracy.Learn more
Work & financeEmployment letterAn employment letter confirms your position, dates and salary, and it is asked for in work-based petitions, experience verification and sponsor cases. It is translated in full, letterhead to stamp, with a signed certificate of accuracy.Learn more
Work & financeBank statementSponsor forms, student financial proofs and investor cases all need bank documents in English. Statements are translated page by page with amounts, dates and account details exactly as printed, and a signed certificate of accuracy.Learn more
MedicalMedical recordDischarge summaries, doctor's certificates and clinic extracts are needed for the immigration medical exam, for continuity of care with a US doctor and for court and insurance cases. They are translated in full, with terms and units as written, and a signed certificate of accuracy.Learn more
MedicalVaccination recordThe civil surgeon and the school nurse both need to read which vaccine was given on which date. Vaccination cards and certificates are translated line by line, with vaccine names rendered to their standard English abbreviations and the originals kept.Learn more
LegalPower of attorneyA notarized power of attorney is read by whoever has to trust it: a bank, a court, a title company. It is translated in full, including the notary's certification block, the register number and the apostille, with a signed certificate of accuracy.Learn more
Civil statusChange of name documentWhen the name on your birth certificate is not the name on your passport, USCIS asks for the document that links them. The change of name certificate is translated in full, with the old name spelled as in your old documents and the new one as in your passport.Learn more
LegalAffidavit / statementStatements from relatives, witnesses and the applicant carry cases where a certificate does not exist or an event needs a voice. They are translated as written, in the first person, with the notary's block, with the translator's signed certificate attached.Learn moreYour document, translated right
Upload the document, see the price and the date, and have the certified PDF in your account when it is ready.